Policies
1. Alcohol
2. Drugs
3. Environmental
4. Equal Opportunity
5. Issue Resolution
6. Mobile phones
7. Overtime
8. Personal Hygiene
9. Smoking
10. Vehicles
Envirocorp Policies
POLICIES AND GUIDELINES OVERVIEW
The following guidelines are summarized from codes of practice. They are provided as key prompts and are not to be substituted for the codes themselves, which shall be adopted in relevant work situations. Many of the guidelines relate to working on, or equipment, at client sites. Envirocorp staff and subcontractors must be aware of client safety requirements when working at client sites.
1. ALCOHOL
Envirocorp is committed to the responsible use of alcohol at company sponsored functions. All employees are expected to set an example in this regard at any company sponsored function. This commitment is based on consideration for the health and safety of all employees, as well as the need to consider those who do not choose to consume alcohol or whose lives are affected by the mis-consumption of alcohol.
A representative from senior management will be present at company sponsored events, and will be responsible for ensuring the safe consumption and serving of alcohol, including closing the bar promptly in line with the specified time for alcohol serving. In addition, if staff are aware that a staff member or guest has had too much to drink, responsible steps will be taken for their safety home. Envirocorp will ensure that an adequate supply of non-alcoholic drinks and food is available. Envirocorp encourages staff to attend company sponsored functions. As it is the intention of management that these occasions be enjoyable, professional and responsible behavior and good judgment is essential to the continuation of company sponsored social activities where alcohol is served.
Staff and contractors going into the field, undergoing normal work practices, driving a company vehicle operating or supervising operation of machinery must be at a zero blood alcohol.
Envirocorp may request blood alcohol testing if it is believed staff and contractors have breached these guidelines.
2. DRUGS
Envirocorp does not permit the use of any illegal drugs while at work. Staff and contractors shall not be under the influence of any illegal drug while at work. If staff or subcontractors are found to be under the influence of illegal drugs, disciplinary actions may be taken, including the requests to undertake counseling.
Any staff and contractors taking prescribed medications must notify management and adhere to the medical directions.
3. ENVIRONMENTAL POLICIES AND PROCEDURES
Envirocorp considers itself as an environmental solutions company.
Envirocorp is committed to understanding and minimizing the environmental impacts of our activities and providing a safe working environment for our employees, contractors and believes that all employees and those associated with the company play a key role n achieving our environmental goals
• Implement and maintain a structured environmental management system which is based on continual improvement and is regularly reviewed.
• Aim to achieve a level of environmental performance that goes beyond that required for regulatory compliance in our office and operations
• Encourage all employees and contractors to identify and act upon opportunities to prevent pollution and to minimize the adverse environmental impacts of our operations
• Reduce waste and the consumption of natural resources in our operations through an environmentally responsible purchasing program and by reusing and recycling office waste wherever practical
• Reduce energy consumption in our operations through responsible energy management
• Expect our contractors to meet the same standards we impose on ourselves
4. EQUAL OPPORTUNITY POLICY
Envirocorp is an equal opportunity employer. This means that every job applicant and staff member is treated fairly. You will not be disadvantaged because of you r age, career status, disability, industrial activity, lawful sexual activity, marital status, parental status, physical features, political belief or activity, pregnancy, race, religious belief or activity, sex or personal association with someone who has (or Is assumed to have) one of these characteristics.
What matters is that you are the most suitable person for the job and that you do a good job.
No discrimination or harassment
Envirocorp policy is that all staff should be able to work in an environment free form discrimination and harassment. Discrimination and harassment are unacceptable forms of behaviour. It does not matter whether or not someone intends to treat you unfairly or discriminate against you. Unfair treatment or discrimination will not be tolerated under any circumstances and will be dealt with.
It is recognised that you can’t do a good job or be fully productive if you feel someone at Envirocorp is treating you unfairly, discriminating against or harassing you because of an irrelevant personal characteristic. It is also against the law for any staff member to discriminate against or harass a job applicant or another staff member or anyone else we do business with.
Fair recruitment
Envirocorp recruits new staff fairly on the basis of merit-that is, the person who is most suitable fort he job will get the job. The successful applicant will be one most completely demonstrating, to our satisfaction, all business, technical and behavioral requirements for the job.
Fair access to workplace opportunities and benefits
Every staff member will be given access to all workplace opportunities and benefits. All managers are required to make fair, non-discriminatory decisions about the workplace.
What you should do if you feel someone is treating you unfairly, discriminating against you , or harassing you.
If someone is treating you unfairly, discriminating against you or harassing you, you should report to your manager or another manager, as soon as you can, so that appropriate action can be taken as quickly as possible.
If you treat someone else unfairly, discriminate against or harass them
If you have been responsible for treating another staff member, unfairly, discriminating against or harassing them, you may be disciplined. If you have been responsible for victimising someone because they complained about discrimination or harassment, or because they supported someone else’s complaint, you may be disciplined. If what you have done is extremely serious, you may be dismissed.
Manager roles and responsibilities
All managers at Envirocorp must do their best to prevent discrimination and harassment from happening. If a manager ignores any discrimination or harassment that is happening he/she may be disciplined or in serious cases dismissed.
Who this policy covers
This policy covers all staff at Envirocorp including contractors and everyone we do business with.
5. ISSUE RESOLUTION
The issue resolution procedure detailed below is a modified extract from the OH&S (issue resolution) Regulations 1989
1. As soon as possible after an issue has been reported by the employee, the employer or management representative and the health and safety representative if available, and / or any nominated employee, must meet and try to resolve the issue.
2. The resolution of the issue must take into account the following relevant factors:
a) Whether the hazard or risk can be isolated;
b) The number and location of employees affected by it;
c) Whether appropriate temporary measures are possible or desirable;
d) Whether environmental monitoring is desirable;
e) The time that may elapse before the hazard or risk is permanently corrected;
f) Who is responsible for performing and overseeing the removal of the hazard or risk?
3. The employer, to the satisfaction of all parties, must set out the details of the issue and all matters relating to its resolution in writing.
4. As soon as possible after the resolution of any issue, details of the agreement shall, in a form that is approved by all parties and in the manner and in any language that is agreed by the parties to be appropriate:
a) Be brought to the attention of the employees; and
b) Be reported to the health and safety committee.
6. MOBILE PHONES AND MOBILE TABLETS
All Envirocorp owned mobile phones and tablets belong to the company. Although we allow you to use these phones and tablets for some personal use, these do belong to Envirocorp and must be returned to the company if you cease employment at Envirocorp. Any phones upgraded require the original phone to be returned to Envirocorp.
Tablets and Mobile phones may come with pre-loaded apps and programs specific to Envirocorp job requirements. These programs are not to be deleted. Updating of these programs may require the unit to be returned to Envirocorp. as they may have been purchased with Envirocorp itunes account.
Purchasing and installing any personal apps must be done with your own personal itunes account.
Security
Please do not change any cloud settings. If you do attempt to change these settings, you may be locked out. These settings may be locked for security purposes.
If you are locked out you must return the item to the office.
Find my Iphone (if available on your handset) should be enabled for your own security and the security of the phone.
If you lose your Tablet or Phone, Envirocorp will not cover the cost for replacement. You will need to replace this yourself at your own expense. A suitable replacement will be required.
Data Roaming.
Envirocorp will not be responsible for any data roaming fees. Any phone or data fees incurred whilst overseas will be your responsibility.
Envirocorp encourages you to turn data roaming off whilst abroad to reduce the risk of any charges.
Preloaded apps:
Dropbox
Envirocorp Drop Box login details
Login: envroutes@enviropoles.com
Password: Enviroworld2015
Google Maps
Login: NSWenv@gmail.com
Password: Envcomau2019
7. OVERTIME POLICY
Envirocorp staff should not be undertaking overtime unless specifically instructed by your manager.
Envirocorp encourages a health work / life balance. If you feel you need to undertake overtime, you must consult with your manager and first seek approval.
8. PERSONAL HYGIENE
Personal hygiene is important in helping to prevent work related illness and spread of infection, for example, washing of hands before eating and after going to the toilet will reduce the risk of any contact with a chemical substance or infection through skin absorption and indigestion
9. SMOKING
Envirocorp does not permit smoking within the Envirocorp premises, within 5 metres of any building entry and in any company vehicles. Any staff member caught smoking in the vehicles will be disciplined and may result in dismissal.
10. VEHICLES
All Envirocorp owned vehicles must be treated with respect and the following rules apply:
• You must maintain a proper and current driver's license for the type of company vehicle that they are operating and notify management immediately if you no longer have a valid license.
• You will notify the company of any citations received while operating a company vehicle.
• You will be responsible for any citations you receive while the vehicle is in your care.
• You must follow general accepted safe driving practices and obey traffic regulations
• You must ensure all occupants of a company owned vehicle are wearing seat belts while the vehicle is in motion.
• You are responsible for ensuring the vehicle is properly maintained. This includes having the vehicle serviced at regular intervals (10,000Kms) by an Envirocorp approved mechanic. The company will reimburse you for the cost of vehicle maintenance.
• You will ensure the interior is steam cleaned once a year. The company will reimburse you for the steam cleaning cost.
• You authorise Envirocorp to obtain and review the motor vehicle record at any reasonable time.
• The vehicle may be used for non-business use but must not be operated in such a manner that will not expose the company to excessive liability.
• Spouses may operate company owned vehicles provided they are over 25.
• The personal use privilege is not extended to children, parents, in-laws, brothers or sisters, or to any other person.
• Remove valuables and ensure the vehicle is locked at all times when away from vehicle.
• Envirocorp will not replace any personal items in the event the vehicle is broken into.
• Company owned vehicles are not to be used for family vacations.
• You are financially responsible for any parking or traffic violations while operating the company owned vehicle.
• You must report all accidents within 12 hours of the occurrence to your manager. • An online form must be filled out at the time of the incident
• You will be responsible to pay any deductible in the event an accident is deemed avoidable.
•You will not make any modifications or add / remove (CD players, Stereos, speakers mobile phone) equipment to any company owned vehicle without prior consent
• No non-employees are allowed to operate vehicles.
• Towing of mobile homes, travel trailers or any type of recreational trailer is prohibited.
• You are responsible for parking the vehicle in a safe and legal area off public ways.
• The use of alcohol or controlled substances prior to and during operation of any vehicle is prohibited.
• You are responsible for the overall condition of the vehicle and must ensure the vehicle is kept in a clean and respectful condition.